Privacy & Policy
Extrordinair by the Privacy Act 1988, in relation to disclosure, use and storage of personal information.
1. Collection of Personal Information
Personal information is information or details provided by an individual’s identity. The nature of personal information collected by Extrordinair generally but not exclusively comprises an individual’s name and contact details (including address, phone, fax and e-mail). Such personal information is collected for the purposes of arranging, conducting and promoting the Extrordinair retailing business.
Extrordinair also collects other types of personal information from time to time (eg. credit information and drivers licence details), and will inform you upon collecting such information the purpose for which it is being collected.
Extrordinair will destroy personal information when it is no longer required or if requested to do so.
Extrordinair will generally collect personal information from the individual directly. For example, Extrordinair may collect personal information via telephone or letter, or when the individual attends a store location or promotional event eg: trade show, call centre activity.
2. Use & Disclosure of Personal Information
Extrordinair will use and disclose your personal information for the purpose for which the personal information was initially collected.
Extrordinair may also use that personal information for a purpose related to the initial purpose of collection if that other purpose would be within your reasonable expectations. Related purposes might include for example consumer research, cross promotions and such, adding your name to a contact list, guest list or invitation list which may be of benefit or interest to you.
Extrordinair will not use or disclose your personal information for any other purposes without first obtaining your express or implied consent. Extrordinair may however be required to disclose your personal information without your consent if the disclosure is:
- required or authorised by law;
- required in order to investigate an unlawful activity;
- required by an enforcement body for investigative activities; or
- necessary to prevent a serious and imminent threat to a person’s life, health or safety, or to public health or safety.
Generally, Extrordinair will retain your personal information within Australia and not use or disclose it overseas.
As like most business organisations, Extrordinair on third party suppliers who are contracted to conduct specialised activities such as finance transactions, marketing, research, and such. While personal information may be provided to these suppliers in order to enable them to perform the agreed tasks, Extrordinair will make every effort to ensure that the supplier handles the personal information in accordance with the Privacy Act 1988 and confidentiality principles. Extrordinair will require all such suppliers to provide privacy undertakings and enter confidentiality agreements.
3. Direct marketing
From time to time Extrordinair may use your personal information to identify retail offerings or special events which may be of interest to the individual available through Extrordinair or its business partners.
If you do not wish to receive direct marketing information, please let Extrordinair know. Extrordinair will take immediate steps to ensure that you do not receive any direct marketing information in future.
4. Personal Information Quality
Extrordinair objective is to ensure that all personal information collected by Extrordinair is accurate, complete and up-to-date. To assist Extrordinair in achieving its objective, please contact our Head Office – Marketing Officer Extrordinair 32 Parer Road, Airport West VIC 3042 (03) 9330 0277 or by email on firstname.lastname@example.org if any of your details change. Further, if you believe that the information Extrordinair holds is not accurate, complete or up-to-date, please contact Extrordinair in order to have the information corrected.
5. Personal Information Security
Extrordinair is committed to keeping your personal information secure, and we will take all reasonable precautions to protect your personal information from unauthorised access, loss, misuse or alteration.
Your personal information may be stored in hard copy documents, or electronically on Extrordinair software or systems.
Extrordinair maintains physical security over its paper and electronic data stores, such as locks and security systems. Extrordinair also maintains computer and network security using passwords to control and restrict access to authorised staff for approved purposes. Where information is particularly sensitive, the information is overwritten and then manually deleted.
6. Access To Personal Information
You may request access to the personal information Extrordinair holds about you.
The procedure for gaining access is as follows:
- All requests for access to your personal information must be made in writing or by email and addressed to the Marketing Officer Extrordinair 32 Parer Rd, Airport West VIC 3042 (03) 9330 0277 or by email on email@example.com.
- You must provide as much detail as possible regarding the business entity, department or person to whom you believe your personal information has been provided, and when. This will allow Extrordinair to process your request faster.
- Extrordinair will acknowledge your request within 14 days, and access will usually be granted within 14 days, or if it is more complicated, 30 days. Extrordinair inform you if this timeframe is not achievable.
- You will be asked to verify your identity.
- A fee may apply to such access in the event that a request for access is onerous or time consuming. Such a fee will cover staff costs involved in locating and collating information, and reproduction costs.
- Depending on the circumstances, you may be forwarded the information by mail or email, or you may be required to personally inspect your records at the appropriate place.
- You will be given the opportunity to correct any personal information which is no longer accurate.
In some circumstances, Extrordinair may not be in a position to provide access. Such circumstances include where:
- access would create a serious threat to safety;
- providing access will have an unreasonable impact upon the privacy of other individuals;
- denying access is required or authorised by law;
- the request is frivolous;
- legal proceedings are underway;
- negotiations may be prejudiced by such access; or
- access would reveal a commercially sensitive decision making process.
- If Extrordinair denies access to your personal information, it will provide you with reasons in writing.
6. Changes To This Policy
Extrordinair may change this Policy from time to time for any reason and will update the Policy accordingly.
If you believe that your privacy has been infringed you are entitled to complain. All complaints should initially be in writing and directed to the Marketing Officer Extrordinair 32 Parer Rd, Airport West VIC 3042 (03) 9330 0277 or by email on firstname.lastname@example.org. Extrordinair will respond to your complaint as soon as possible, within 14 working days, to let you know who is responsible for managing your query. Extrordinair will try to resolve the complaint within 30 working days. When this is not possible Extrordinair will contact you to provide an estimate of how long it will take to handle the complaint.
8. Security Policy
When purchasing from Extrordinair your financial details are passed through a secure server using the latest 128-bit SSL (secure sockets layer) encryption technology.128-bit SSL encryption is approximated to take at least one trillion years to break, and is the industry standard. If you have any questions regarding our security policy, please contact us.
If you believe Extrordinair has not adequately dealt with your complaint, you may complain to the Privacy Commissioner whose contact details are as follows:
Officer of the Federal Privacy Commissioner
133 Castlereagh Street
Sydney NSW 2000
02 9284 9800